story behind
We were approached by a German university with a century-old history, an innovative IT space that trains qualified specialists in the technical and humanitarian fields. To simplify the submission of documents and attract students from other countries, the university planned to transfer the admission procedure to an online format and automate all processes.
Challenges & solutions
The traditional paper-based system led to cumbersome document handling and errors during manual data entry.
Plavno implemented Optical Character Recognition technology to extract data from uploaded documents and automatically populate application forms, reducing the need for manual data entry. This not only streamlined the process but also significantly decreased errors related to data transcription.
The university sought to attract international students, requiring an accessible remote application process.
Plavno designed the platform with a responsive web interface that accommodated a variety of devices, ensuring compatibility with smartphones, tablets, and laptops. Additionally, the platform integrated with language translation services, offering multi-language support to international applicants.
proccess
Agile methodology forms the cornerstone of our work philosophy. Through a seamless blend of innovative practices, including regular demos, comprehensive progress tracking, and a unique pay structure based on hours invested, we've constructed a workflow that ensures optimal outcomes and client satisfaction.
features
Applicants can fill out their applications online, just like they would on paper, but in a digital format. This reduces paperwork and saves time.
Applicants can upload important documents like transcripts and certificates electronically. The system automatically checks these documents to make sure they're accurate and genuine.
Applicants and parents can see the current status of their application at any time. They'll receive updates about their application's progress.
For entrance exams, applicants can take the test online, saving them from having to travel. The system ensures a secure testing environment to maintain fairness.
project team
The admission campaign of 2022 was successful and covered a larger number of applicants due to the possibility of remote applications. The implemented platform is flexible, customized, and easily scalable. The digital platform helped to achieve the main goal – the applicant understood the procedure, quickly filled out the application and received feedback, and the manager effectively performed his work without mistakes.
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Vitaly Kovalev
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